How to Write a "to Whom It May Concern" Cover Letter

To whom it may concern cover letter is one of the most recognized anywhere and comes in handy when you really have no idea about the recipient or their name. It's most important to go ahead and do some serious research to find the name of the person as much as you can, but at times this familiar salutation might be what you must work with. Here are a number of things on the how to approach the cover letter to whom it may concern drafting process.

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When to Use "To Whom it May Concern Cover Letter"

If there's one truth about drafting a letter to accompany your resume during a job application is that to whom it may concern cover letter is arguably the most impersonal salutations anywhere. It doesn't generate a lot of interest from the reader or recipient considering it addresses no one in particular and it'll most definitely be ignored and trashed almost immediately.

The justification for a cover letter to whom it may concern is that you really have no idea whom you need to address. Probably you've no name, title, position or even the correct department the post belongs to. At that juncture it might seem right to write a to whom it may concern cover letter to accompany your resume.

However, research shows that humans find the sounding of their names the most delightful and sweet sound anywhere. As such, when a name appears at the top of a cover letter page in a salutation it'll make the person reading the draft keep going. It might seem something small and short phrase like 'Dear Mr. Jones' but could make all the difference.

But that's not the only worse thing about bad salutations. While the whom it may concern cover letter probably ranks the worst that has ever been coined, other salutations should never be tried and could destroy your chances of getting that wonderful post you believe was made just for you. These include Dear Sir/Madam, Attn: HR/Personnel/Hiring Department etc., Att: Recruiter/Hiring Manager among others. To the reader of the cover letter addressed thus it seems like an insult and that the applicant is one of the laziest out there incapable of even finding a simple name and title to add in a cover letter.

How to Find a Name

As indicated, you never really want to submit a to whom it may concern cover letter. It's impersonal and most hiring managers simply trash it without fanfare or a second look. This isn't what you want to happen to your well written letter accompanying your resume. It's important to show initiative and that you really took time to research the recipient even when he or she isn't explicitly indicated in a job posting.

The cover letter format to whom it may concern isn't a great idea; you can easily find the name. Firstly, it's the tradition of job postings to include the recruiter, hiring manager, employer or whom the letter needs to be addressed to. Simply comb through the job details and find it out.

If the job listing doesn't have the name you need to address, check the company website. Browse through 'Contact Us', 'Employees/Staff', 'About Us' and other sections of the website. If you cannot find the name to address there, find the contact phone or email and get in touch with the company and request for the person you need to address. Just indicate that you're working on an application and you want to address the right person.

LinkedIn is a savior these days too. Check the name and title of the person on LinkedIn; ask online on Twitter, Facebook or friends or that company's employees if you know any of them. Google the company and staff too if you have to. There's just no excuse for whom it may concern cover letter anymore.

Alternative to "To Whom it May Concern Cover Letter"

If you can't still find the recruiter or hiring manager's name, there're better alternatives to the use of a cover letter template to whom it may concern. These include:

Dear Recruiter, Dear Hiring Committee, Dear Recruiting Manager, Dear Hiring Manager, Dear HR Manager, Greetings, Dear Personnel Manager, Dear HR Representative, Dear Customer Service Manager, Dear Search Committee among others or just Re: [Letter title/topic]. If you know the department and no idea about the recruiter you could address the department, such as 'To the Engineering Department' etc.

More Salutation Examples

Note that you can also leave out the salutation. If you decide to submit cover letter without salutation simply begin the draft with the first paragraph. You can also use other general salutations such as Dear [Company Name] Hiring Manager/Recruiter, Dear (Referral's name) among others. No matter the type of salutation you go for there's no reason for an impersonal and almost insulting to whom it may concern cover letter anymore.

Home > Cover Letter Tips > Tips for Writing a "to Whom It May Concern" Cover Letter

Wondershare Editor

Posted by to Cover Letter Tips

Published Nov 29,2018 16:56 pm / Updated Nov 29,2018 16:56 pm


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